Frequently Asked Questions
Find answers to common questions about using ReporticaAI
1What tools does ReporticaAI offer?
ReporticaAI offers five professional documentation tools: (1) Meeting Notes Synthesiser - transforms raw meeting notes into structured summaries, professional reports, and executive briefs, (2) Policy & Compliance Drafter - generates UK-compliant policy documents tailored to your organisation, (3) Student Portfolio Documents - structures placement notes into portfolio-ready reflective accounts with NMC or PCF mapping, (4) CQC Registration Pack - Statement of Purpose, Quality Statements, Specialism Rationale, and Business Plan for new CQC applications, (5) CQC Inspection Prep Pack - Evidence Portfolio Guide, Self-Assessment, Quality Improvement Plan, and Action Plan for existing providers preparing for inspection. All tools designed for regulated UK sectors with UK data residency.
2How is ReporticaAI different from ChatGPT?
Whilst ChatGPT is a powerful general-purpose AI tool, ReporticaAI is purpose-built for professional documentation workflows in regulated UK sectors. Key differences: (1) UK Data Residency - your data stays on UK/EU servers and is never transferred to US servers, (2) Purpose-built workflows - structured processes designed specifically for formal documentation, not generic chat, (3) Export to Word - download professionally formatted documents ready for immediate use, (4) Built-in UK professional conventions including legal terminology and compliance-aware language, (5) Sector-specific templates for legal, NGO, research, social services, and care sectors. ReporticaAI saves time and ensures outputs meet professional standards.
3What does it cost?
ReporticaAI uses simple pay-per-document pricing with no subscriptions: £12 per Meeting Notes Report, £12 per Policy Document, £7 per Student Portfolio Document, £75 per CQC Registration Pack (for new applications), and £75 per CQC Inspection Prep Pack (for existing providers). You get 1 free use across all tools - no payment or registration required. Credits never expire.
4Is there a free trial?
Yes. You get 1 free use across all tools - no payment or registration required. After your free use, reports and policies are £12 each. Nursing and social work students pay £7 per portfolio document.
5Can I use ReporticaAI outputs in official documents?
Yes. ReporticaAI outputs are designed to meet professional standards for legal, NGO, research, healthcare, and social services documentation. The structured format and sector-appropriate language make outputs suitable for regulatory inspections, supervision reviews, professional portfolios, and formal documentation. However, as with any AI-generated content, you should review and verify all outputs for accuracy, completeness, and compliance with your organisation's specific requirements before final submission.
6Do I need to fact-check or review AI-generated content?
Yes, absolutely. Whilst ReporticaAI generates professionally structured documentation based on your input, you remain responsible for verifying accuracy, completeness, and appropriateness for your specific context. Always review outputs to ensure they accurately reflect your meeting notes, comply with your organisation's standards, and meet any statutory or regulatory requirements. Think of ReporticaAI as a highly skilled assistant that drafts documentation for your review, not a replacement for professional judgement.
7What policy types are available?
The Policy & Compliance Drafter offers 30+ policy types including: GDPR Privacy, Health & Safety, Safeguarding, Equality & Diversity, Complaints, Whistleblowing, Social Media, Lone Working, Remote Working, Anti-Bribery, Modern Slavery, Disciplinary, Grievance, plus children's home specific policies: Behaviour Management, Physical Intervention, Missing Child/Absconding, Medication (Children), and Substance Misuse. Each policy is tailored to your sector (care home, children's home, school, charity, etc.) and references relevant regulations (CQC, Ofsted, Children's Homes Regulations 2015).
8What sectors does ReporticaAI support?
ReporticaAI supports: (1) Care sector (CQC-regulated) - shift handovers, incident reports, care reviews, policies, CQC registration and inspection packs, (2) Children's homes (Ofsted-regulated) - behaviour management, physical intervention, missing child, medication, substance misuse policies, (3) Legal professionals, (4) NGOs and charities, (5) Research institutions, (6) Social services, (7) Nursing/midwifery students - reflective accounts with NMC mapping, (8) Social work students - reflective logs with PCF mapping. Each sector has specific templates referencing relevant regulations.
9What is the CQC Registration Pack?
The CQC Registration Pack (£75) generates four documents for NEW CQC applications: Statement of Purpose, Quality Statements (5 key questions), Specialism Rationale (Section 6.15 for LD/Autism), and Business Plan Summary. Tailored to your service type and saves £500+ vs consultant fees.
10What is the CQC Inspection Prep Pack?
The CQC Inspection Prep Pack (£75) is for EXISTING registered providers preparing for inspection. It generates: (1) Evidence Portfolio Guide - structured checklist of evidence organised by Safe, Effective, Caring, Responsive, Well-led, (2) Self-Assessment - honest rating against current CQC framework with strengths and areas for improvement, (3) Quality Improvement Plan - action plan for areas needing improvement before inspection, (4) Action Plan Response - demonstrates how you've addressed previous inspection findings. Particularly useful if you're currently rated Requires Improvement or Inadequate and need to show sustained improvement.
11Is this cheating? Will my university flag it as academic misconduct?
No. ReporticaAI structures your own notes - it does not generate, fabricate, or invent content. Every word in the output comes from what you wrote. The tool organises your observations into the correct format (Gibbs, APIE, Roper-Logan-Tierney, PCF domains) and maps them to the relevant proficiencies. You remain responsible for reviewing all output, ensuring accuracy, and applying your own professional judgement before submitting to your practice assessor or educator. This is a structuring tool, not a content generator.
12Can I edit the generated documents?
Yes. All generated outputs can be copied to your clipboard or downloaded as Word documents (.docx). The Word export creates professionally formatted documents with proper headings and structure, ready for immediate use or further editing. You can add organisation branding, adjust formatting, or incorporate additional information. ReporticaAI provides the foundation and structure; you retain full control to customise outputs for your specific needs.
13Who can use ReporticaAI?
ReporticaAI is designed to be flexible. It can be used by individual professionals for ad-hoc documentation needs, or by teams and organisations. The pay-per-document model means no commitments - use it when you need it. For volume pricing or team access, contact support@reporticaai.co.uk.
14What payment methods do you accept?
We accept all major credit and debit cards (Visa, Mastercard, American Express) through our secure Stripe payment system. Stripe is a leading payment processor trusted by millions of businesses worldwide. All transactions are encrypted and secure. For organisational purchases requiring invoice or purchase order arrangements, please contact support@reporticaai.co.uk.
15How long does it take to generate outputs?
Most outputs are generated within seconds. During busy periods, generation may take a little longer depending on system demand and the complexity of your input. The system will show a processing indicator whilst your documentation is being prepared.
16What if I encounter a technical issue?
If you experience any technical difficulties, please contact our support team at support@reporticaai.co.uk. We respond within 24 hours and will work with you to resolve any issues promptly.
17How is my data handled?
ReporticaAI takes confidentiality seriously. All data stays on UK/EU servers (UK Data Residency) and is never transferred to US servers. Your notes and information are processed only for the purpose of generating your documentation and are not stored, retained, or reused. You can also use the 'Clear All Data' button at any time to immediately remove all content from your browser session. Each output includes a data handling notice confirming this practice.
Still have questions?
We're here to help. Contact our support team for assistance.
We respond within 24 hours
support@reporticaai.co.uk